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Admin Assistant to CEO

Job title: Admin Assistant to CEO
Contract type: Full-time
Discipline: Creative
Remote: No
Reference: 405776
Contact name: Alissa Ochoa

Job description

Our client, a boutique management firm that has a dynamic roster of top-tier influencers, tastemakers, and digital stars - is seeking an Admin  Assistant to support their CEO. 

Location: on-site in DTLA

The Admin Assistant will provide support the CEO. The Assistant will also work cross-departmentally (Talent, Creative, PR  
and Marketing) as the CEO is heavily involved in packaging opportunities for clients.

The ideal candidate will have a passion for talent representation, brand building in the entertainment and digital business, in particular within the  
beauty, fashion and lifestyle. Additionally, the Assistant is administratively capable of handling a high volume of  tasks with ability to clearly communicate with talent agents, talent, peers, etc.  

Responsibilities  

  • Administrative duties including handling heavy phones, calendar management, scheduling travel,  
  • booking reports, preparing expense reports, and general office management tasks.  
  • Serve as first point of contact with clients and executives.  
  • Track clients and potential clients.  
  • Assist with special projects, research, and compiling information as needed.  
  • Attend events and research up and coming talent.  
  • Attend events alongside with talent representing team.   


Qualifications  

  • 1-2 years of talent agency and/or management experience a plus; interest in fashion and beauty preferred.  
  • Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; maintain a  
  • sharp focus while managing competing priorities.  
  • Attention to detail, follow-up, and strong organization skills are a must.  
  • Strong interpersonal skills, while understanding the importance of maintaining confidentiality.  
  • Ability to effectively communicate and interact with employees at all levels.  
  • Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with  
  • existing systems.  
  • Strong command of the Excel, Word  

Please share your resume for immediate consideration! 

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