Customs Documentation Entry Writer

Job title: Customs Documentation Entry Writer
Contract type: Freelance
Location: Alameda
Discipline: Retail
Remote: Yes
Reference: 411213
Contact name: Michelle Choi
Job Published: January 01, 1970

Job description


Review and process international shipment documentation and assign unique tracking number (CP #) to support timely processing of inbound ocean containers.

Prepare documents for U.S. Customs Entry and manage the imperatives associated with insuring products clear customs in a compliant and on time manner.

Facilitate entry classifications and strict adherence to all customs regulations as they relate to the Company’s import compliance program.


Principal Duties and Responsibilities:

• Review import documentation submitted by foreign vendors for completeness

• Reconcile shipment documentation with Purchase Orders; research and resolve quantity discrepancies with Merchants and/or Inventory controllers

• Assign CP numbers to each Purchase Order included in the ocean container

• Prepare documentation for use by Accounts Payable and Customs Team.

• Maintain excellent control and organization of incoming electronic documents

• Ensure workload is prioritized with arrival times into US ports of entry

• Expedite entries through Customs & Border Protection and generate

Delivery Orders to truckers

• Obtain arrival information from forwarders and carriers

• Gather and provide information required by US Food and Drug Administration

• Submit CBP and FDA data elements electronically

• Submit entry documentation and/or compliance information to CBP and other government agencies (USDA, FDA, FWS) when required

• Assist Customs Team in resolving any clearance problems at piers and warehouses

• Communicate with internal departments such as Logistics, Merchants, and the Distribution Centers during the resolution of issues

• Maintain performance expectation for clearance time

• Ensure product clears Customs on time to support the Company’s promotional events • Assist other staff members as required


Job Requirements:

• BS/BA or equivalent work experience required

• Highly organized, detail oriented, able to multitask in a fast paced environment

• Ability to interact with people at all levels and functional areas

• Excellent oral and written communication skills.

• Proficiency with Excel and Word

• Previous exposure to international business terminology and classification experience preferred

• Must possess excellent follow-up skills and an ability to prioritize independently




  • Must haves:
    • Teamwork experience
    • Basic Excel Skills
    • Strong communication skills (verbal & via email)
    • Basic knowledge of logistics
Expired job