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Executive Admin Assistant

Job title: Executive Admin Assistant
Contract type: Freelance
Location: Oakland
Discipline: Data
Remote: No
Reference: 413945
Contact name: Michelle Choi
Job Published: January 01, 1970

Job description

Overview:

We're looking for an Executive Business Partner to support our VPs and Senior VPs in Engineering. This highly responsive individual must be a quick thinker & have the ability to work under pressure with a variety of projects with minimal supervision. Exercising good judgment and maintaining a realistic balance among multiple priorities is second nature to you.

 

What You'll Do:

Strong communication and organizational skills, impeccable follow through on tasks and details, and the ability to be flexible and adaptable in response to changing priorities and needs review, update, and manage complex calendars based on VPs leadership and team priorities with prompt and sound decision-making skills

Manage attendees, staff agenda, and logistics of all recurring meetings and departmental events while anticipating conflicts and solving scheduling issues

Execute logistics and strategic coordination of team building events, happy hours, holiday dinners etc.

Maintain a high level of confidentiality at all times, discernment and judgment, act as an extension and representative of your executives

Dynamic team player with an ability to offer suggestions and improvements to processes, and work effectively with all personalities

Prepare and submit expense reports Manage team staff meetings, track agenda items and manage team goals via OKRs

Collaborate effectively with other Executive Business Partners across the company on high level projects and company wide events

Assist in executing team building events and managing budgetary approvals

 

Qualifications:

3-4 years of professional EA experience, including experience supporting VP level and their teams

Bachelor's Degree

Experience working at a tech startup highly preferred

Expert-level skills with G-Suite (Calendar, sheets, docs) a must

Passionate about the company, our mission, products, and able to speak to our technology / industry.

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