Job description
*ALL candidates must provide proof of Covid 19-Vaccination*
Overview:
We need an expert multi-tasker who thrives in a high-stakes, fast-paced environment. From event support to meeting coordination and project management, no task is too big or too small for this unflappable assistant who can easily handle changing priorities. She/he understands that success is in the details and is energized by the idea of being a beacon of order and precision for a high-performing team.
Responsibilities
· Manage schedules/calendars, and work cross-functionally with other assistants to schedule complex meetings
· Coordinate travel plans
· Manage expense reporting
· Coordinating team offsite and events
· Act as a liaison to other corporate groups on administrative issues
· Partner with the finance lead and Global Brand leadership team on operational items such as managing budgets, tracking expenditures and managing approvals
· Setting up new contractors and managing when contractors cycle out Performance & Workplace Communications Team
· Providing project management support
· Preparing meeting agendas, scheduling conference calls, capturing meeting takeaways and action items
· Help set up and staff employee meetings and events as needed
· Work on special projects and ad hoc requests
· Send communications on behalf of the three executives as needed
Qualifications
· Bachelor's degree preferred
· 2-3 years of agency or in-house administrative experience
· Exceptional communications skills, including writing and editing, strong proofreading and grammar skills
· Expert knowledge with MS Office applications including Word, Excel and Outlook; Microsoft Teams, Concur, ADP Timesaver proficiency a bonus
· Keenly detail-oriented, with outstanding organizational skills
· Able to manage shifting priorities and remain calm and focused under pressure · Effective interpersonal skills, discerning judgment and discretion
· Proactive problem-solver who can think on their feet
· Flexibility in schedule to staff early morning or late afternoon events