Job description
Our client, an entertainment technology platform startup, is looking to hire a Jr. Level Executive Assistant to support the COO. This candidate must be a professional, proactive, resourceful, motivated, and enthusiastic individual who has excellent people skills and has a love for detail.
Responsibilities:
· Provide day-to-day management of COO scheduling while balancing internal priorities with external priorities
· Manage intensive scheduling, call volume, domestic and international travel arrangements, correspondence, and expense reports
· Proactively manage an efficient and smooth process for keeping two busy executives on track
· Implement, update, and maintain effective organizational systems
· Liaise internally and externally with employees and executives at all levels and in a timely, professional manner
· Serve as a point of contact for high level clients and business partners
· Handle highly sensitive and confidential information
· Provide other admin support as needed (includes but not limited to preparing for meetings, taking notes on calls, managing assets, creating decks, assisting ad-hoc projects, scheduling facilities and equipment on a timely basis)
· Ability to anticipate needs, be resourceful and adapt to continually changing priorities & deadlines
· Organizing events and conferences
· Implementing, maintaining, and improving procedures/administrative systems
Qualifications:
· Experience as an event coordinator, assistant in entertainment, media, tech or agencies, or relevant related experience
· Experience using the Google Drive suite, Microsoft Office suite, or similar software
· Excellent written and oral communication skills
· Excellent organization skills, accuracy, and attention to detail with ability to multitask
· Can easily build rapport with clients, vendors, and teams both in person and in writing
· Strong sense of responsibility and ability to complete tasks with minimal supervision
· Handles tasks in a positive and professional manner
· Superior time management skills
· Proactive administrative and problem-solving skills
· Discretion and trustworthiness, you will often be party of confidential information
· Flexibility and adaptability
· Work well under pressure and ability to handle multiple tasks
· Thrives in a fast-paced environment, is extremely organized, details oriented and can remain calm under pressure
· Strong and proven ability to remain discreet and appropriately handle highly sensitive and confidential information
Preferred Qualifications:
· Experience working in a startup environment
· Prior experience working within an Executive Assistant, Admin Assistant or Creative Assistant position
· Bachelor’s degree in business, liberal arts, or a related field
