Job description
Our client, a known Media Advertising Agency, is looking for a motivated, detail oriented Executive Assistant to join their growing team!
This EA will support the Director of Production as well as the GM for two different divisions.
The role is Hybrd 2-3 days onsite Fulltime in Playa Vista
You will be a proactive problem solver who will support executive leadership on all levels from administrative duties to different miscellaneous projects, while managing communications, streamline meetings and keep schedules on track.
RESPONSIBILITIES:
• Must be able to develop and create new business decks
• Assist and field meeting requests in a timely manner (fast and efficient)
• Submit receipts and work with finance department for approval/reimbursement
• Book travel accommodations, flights, hotels, reservations
• Work with help desk to ensure tech needs (computer, phone, office equipment, etc.) are updated and running smoothly
• Organize executive team off-sites, meetings on site (agency, department, or client-related), and reservations
• Manage communication and workflow between executive and various departments
• Operational project management (planning, initiating and setting activities, executing, and monitoring timeline and cost)
• Ad hoc duties as assigned
MINIMUM REQUIREMENTS:
• 3-5 years experience as an Executive Assistant, Writer or related role• Bachelor's degree or equivalent business experience
• Must be able to work on several requests/projects simultaneously (organized and detailed)
• Occasionally willing to work non-traditional hours
• Interested in a fast-paced work environment
• Must be an excellent written and verbal communicator to keep key personnel informed
• A friendly, flexible, and resourceful individual with the ability to effectively communicate at all levels
• Preferred proficiency with Apple products and programs
Send your resume today!
