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Executive Assistant/HR Coordinator

Job title: Executive Assistant/HR Coordinator
Contract type: Freelance
Location: Los Angeles, CA
Discipline: Creative
Remote: No
Reference: 402602
Contact name: Valerie Haldeman
Job Published: January 01, 1970

Job description

Our client is looking for an Executive Assistant/HR Coordinator to join their team. The Executive Assistant will support one or more senior executives and assist with the operations of the Human Resource department. 

Responsibilities:

• Manage executive calendar(s)

• Schedule executive appointments 

• Arrange complex travel and accommodations

• Prepare all meeting materials and presentations 

• Complete HR data input and clerical duties such as filing, typing, and copying documents

• Provide support on HR programs and initiatives in partnership with HRBPs

• Assist with HR related queries

• Find answers and solutions to employee requests

• Act as direct liaison with vendors, customers, etc

• Coordinate recruitment processes

 

Requirements:

•  Minimum 2 years administration experience; at least VP level or above

• Proven experience managing executive calendars and handling meeting coordination

• Excellent organizational, time management and project coordination skills

• Ability to deal with highly confidential and sensitive issues

• Flexible and adept to support various unpredictable projects and schedules

• Strong oral and written communication skills

• Must be able to take detailed notes during meetings

• Strong presentation skills

• Proficient with Workday HRIS system

• Proficient with MS Office (Word, PowerPoint, Excel, & Outlook)

• Associates degree required; bachelor’s degree in a related field preferred

 

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