Job description
West Coast based venture capital fund into a multinational family of companies with expertise in private equity, real estate, direct investment, is looking to hire an Executive/Personal Assistant to join their administrative support team!
As the Executive/Personal Assistant, you will serve as the main contact for executive administrative organization, schedule management, documentation, phone, mail, and email. You will be responsible for handling confidential information with integrity and presenting professionalism while collaborating with the leadership team and external partners.
*Please note this is an ONSITE based role.
Responsibilities:
• Manage complex calendar requests, including coordination and ensuring all information is accurate and prepare correspondence, reports, and presentations
• Log and drive completion of key deliverables, provide follow up for outstanding tasks, direct completion of conflicting priorities, and resolve any issues efficiently
• Oversee domestic and international travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports
• Schedule, organize, prepare materials for staff and team meetings and other group events, and help prepare proposals and contracts
• Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering
• Assist with running personal errands on behalf of the Executive Leaders
Qualifications:
• Proficient with Microsoft Office Suite
• Prior executive administrative experience within a professional environment
• Strong communication and organizational skills
• Excellent organizational skills with a fine attention to details and the ability to multi-task
• Ability to independently solve problems within the scope of authority
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
