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HR Coordinator

Job title: HR Coordinator
Contract type: Freelance
Location: New York City, NY
Discipline: Creative
Remote: No
Reference: 401026
Contact name: Bridget Mascolo
Job Published: January 01, 1970

Job description

HR Coordinator

Client Overview: 
Our client is a leading advertising agency specializing in brand strategy, integrated marketing, and digital business. Their innovative, highly strategic, and transformative approach drives one-of-a-kind results for some of the most well-known and successful brands.

Role Overview: 
The Human Resource Coordinator is responsible for the execution of the day-to-day Human Resources needs.  This position will provide support in data integrity, onboarding and exiting of talent, compliance, and HR reporting. 

Responsibilities: 
•    Maintains accurate data entry of employee data into the HRIS system regarding hires, terminations, promotions, and compensation changes.  Conducts ongoing audits of data in HRIS system.  
•    Upload employee data into financial systems and other company platforms, such as Lift, REGISTER, Condecco, Umbraco, Halogen and GreenHouse
•    Create the Payroll Change Report and send to Payroll  
•    Maintains time and attendance entries; reviews timecards; gets manager approvals on overtime; reports overtime for payroll processing
•    Assists in onboarding and off boarding of employees, including initiating background checks, drug screens, scheduling new hire orientation, benefits orientation,  I-9 verification, scheduling and administering exit interviews, scheduling 30-60-90 check-in’s, terminations within HRIS system and technology systems, and notifications to buildings etc, administration of termination paperwork 
•    Assists in coordination of employee recognition programs such as birthdays, anniversaries, and awards
•    Maintains and updates organizational charts
•    Helps to administer employee programs and prepare special projects as assigned
•    Initiates and manages reference check, background checks and completes Employment Verification letters and unemployment claims

Qualifications: 
•    Bachelor’s degree preferred
•    Minimum 1-2 years experience in human resources; prior internship also exceptable experience
•    Operates effectively, holds self accountable to meet commitments and is detailed oriented.  
•    Takes on new opporutnities and tough challenges with a sense of urgency, high energy, and enthusiasm.  
•    Builds partnerships and works collaboratively with others.
•    Builds strong customer relationships and delivers customer centric solutions.  
•    Plans and prioritizes work to meet commitments aligned with goals.  
•    Consistently achieves results, even under tough circumstances.
•    Strong Excel, Powerpoint, and Word skills; Visio a plus
•    Recognizes the value that different perspectives and cultures bring to an organization and actively seeks to understand and empower those different perspectives and cultures.
•    Contributes to a coaching culture where differences are valued and supported.
•    Applies others' diverse experiences, styles, backgrounds, and perspectives to get results.
•    Is sensitive to cultural norms, expectations, and ways of communicating.

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