HR Coordinator/Associate - Home Interiors

Job title: HR Coordinator/Associate - Home Interiors
Contract type: Full-time
Location: Los Angeles
Discipline: Retail
Remote: Yes
Reference: 414147
Contact name: Lexy Hartwell
Job Published: January 01, 1970

Job description

Interior’s focused company based in West Hollywood is looking for an HR Coordinator/Associate to join their team! This role provides administrative support to the company’s human resources functions as needed, including record-keeping, file maintenance, data entry, benefits administration, the recruitment process, and new hire onboarding. Based out of our Los Angeles flagship office, he/she will work autonomously and will report to the CEO and the General Manager.

*PLEASE NOTE: This is a Remote based role but candidate must be located within the Greater LA area as they will need to come into the office for meetings from time to time. 

Key Responsibilities:
• Facilitates all end-to-end new hire procedures and onboarding, ensuring all required forms and documents are completed and in compliance with federal and state regulations.
• Assists hiring managers with the recruitment and interview process by posting job ads, processing
received resumes, and scheduling interviews.
• Handles all employee information requests and answers any questions regarding HR policies and benefits.
• Administers health and welfare plans, including enrollments, changes and terminations.
• Reconciles monthly benefits statements and addresses any discrepancies.
• Processes required internal paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• Completes Forms I-9, verifies I-9 documentations, and updates i-9 files to ensure ongoing compliance.
• Submits online investigation requests and assists with employee background checks.
• Assists management with the preparation of the performance review process.
• Schedules and calendars meetings, interviews, and training sessions, as requested by management.
• Makes photocopies; mails, scans, and emails documents, and performs other clerical functions.
• Assists with the processing of employee terminations in a timely and confidential manner.
• Prepares and maintains new employee files, including the employee personnel file and the employee confidential file.
• Assists or prepares any Human Resources-related correspondence, as needed.
• Liaises with external sources, such as insurance vendors, Workers’ Compensation claims specialists, government offices, trainers, consultants and advisors for complying with any requested information.
• Helps in payroll reporting procedures and in the resolve of any payroll discrepancies.
• Prepares and maintains new employee files, including the employee personnel file and the employee confidential file.
• Assists with typing, amending, and updating company job descriptions.
• Creates and provides HR related reports and any analytical information for senior management, as requested.
• Performs other related duties as assigned.

Required Skills:
• Excellent verbal and written communication skills.
• Data-driven mindset
• Excellent interpersonal skills with a calm and approachable demeanor in working with employees, applicants, and vendors.
• Familiarity with social media.
• Excellent organizational skills with a fine attention to details and the ability to multi-task.
• Ability to independently solve problems within the scope of authority.
• Working understanding of human resource principles, practices, and procedures.
• Familiarity with California Labor Laws.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite and related software.

Education and Experience:
• Bachelor’s degree in human resources or related field and/or equivalent experience.
• At least two years related experience required.
• HR certifications a plus.

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