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Part-Time Office Assistant - Brentwood, CA

Job title: Part-Time Office Assistant - Brentwood, CA
Contract type: Freelance
Location: Los Angeles, Los Angeles, California
Discipline: Technology
Remote: No
Reference: 409206
Contact name: Stefanie Padolina
Job Published: January 01, 1970

Job description

Our client, Software Development company that specializes in product development, digital platform engineering, and digital and product design, if looking to hire PART-TIME OFFICE ASSISTANT to help support their LA Office located in Brentwood, CA.

Schedule: Mon, Wed and Thursday from 8AM-1PM (about 15 hours a week).

*Please note this is an ONSITE based role, you must be comfortable working in an office setting.

Responsibilities:

  • Greet clients, vendors and visitors
  • Make the office a welcoming and efficient place to work for our employees
  • Open, sort and distribute incoming correspondence, including mail and email
  • Sign for and distribute UPS/FedEx or similarly delivered packages
  • Process outgoing mail including UPS, DHL and FedEx shipments
  • Perform general clerical duties to include, but not limited to, invoicing, copying, faxing, scanning, mailings
  • Coordinate breakfasts or luncheons for office meetings
  • Maintain inventory of office equipment and supplies
  • Support staff in assigned project based work
  • Coordinate badge access to the office and building parking
  • Work with remote IT support on office equipment troubleshooting
  • Take responsibility for the organization and tidiness of the office, notice what needs to be fixed, optimized or improved and be proactive in handling these
  • Assist with or organize company special events
  • Maintain office and kitchen supplies – monitor stock for replenishing
  • Help with coordinating COVID friendly team bonding activities/events
  • Work with the executive team on developing and implementing programs and policies that enable positive and enjoyable work environment (e.g. perhaps an office library; Local office Teams social media, remote happy hour)
  • Maintain corporate apartment if needed– manage schedule, cleanings, supplies
  • Note: The job duties and responsibilities may change and additional duties may be requested.

Requirements:

  • 2-3 years related experience within Admin or Operations
  • Proficiency with MS Office applications
  • Outstanding customer service skills
  • Excellent written and oral communication skills
  • Ability to multitask
  • Attention to detail
  • Must be well organized and be flexible to shifting priorities
  • Ability to build professional relationships
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