Project Coordinator

Job title: Project Coordinator
Contract type: Freelance
Location: Beaverton, OR
Discipline: Retail
Remote: No
Reference: 402499
Contact name: Adrienne Salzwedel-Bass
Job Published: January 01, 1970

Job description

Our growing company is seeking to hire a Project Coordinator who will be in charge of assisting our Project Managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. A bachelor's degree in a related field of study and at least three (3) years of relevant experience is required for consideration. 

Assists team with administrative duties including but not limited to scheduling meetings, updating org calendar, ordering supplies, making arrangements, etc. This also includes assisting in building/combining presentations, light data entry, as well as note taking during meetings.


• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.

• Organizing, attending and participating in stakeholder meetings.

• Documenting and following up on important actions and decisions from meetings.

• Preparing necessary presentation materials for meetings.

• Ensuring project deadlines are met.

• Determining project changes.

• Providing administrative support as needed.

• Undertaking project tasks as required.

• Developing project strategies.

• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

• Assess project risks and issues and provide solutions where applicable.

• Ensure stakeholder views are managed towards the best solution.

• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

• Create a project management calendar for fulfilling each goal and objective.


• Experience conducting analysis via Smartsheet, Excel, etc.

• Good communication and storytelling skills.

• Manages calendars, meeting notes, agreements, etc.

• Can create reports in Power BI, Tableau, Smartsheet, etc.

• Exceptional verbal, written and presentation skills.

• Ability to work effectively both independently and as part of a team.

• Competency in Microsoft applications including Word, Excel, and Outlook.

• Ability to work on tight deadlines.

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