Recruiting Coordinator

Job title: Recruiting Coordinator
Contract type: Freelance
Discipline: Retail
Remote: Yes
Reference: 407772
Contact name: Jeff Edwards
Job Published: January 01, 1970

Job description

Key Responsibilities:

• Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive search team

• Help to prioritize scheduling and competing demands for critical executive search requisitions

• Perform day-to-day administrative support services: ownership of internal team meeting schedules, agendas and minutes, track and update internal team metrics, send reminders for internal team deadlines

• Coordinate panel interview schedules for finalist candidates, including but not limited to, arrangements for facilities/conference rooms, AV equipment, candidate travel/accommodations, creating and sending agendas to internal and external stakeholders, materials preparation

• Partner with travel department to coordinate candidate travel and accommodations

• Interact with finalist candidates via telephone and email to ensure high-touch candidate care

• Greet candidates upon arrival for interviews, as needed. Get candidates water/snacks, escort candidates across multiple meetings.

• Assist with ordering and organizing various hiring documents and processes to include: Hogan assessments, background checks, vendor contract and invoice management, candidate and client feedback surveys and mobility needs

• Prepare and maintain offer documents (letters, non-competes, relocation agreements, etc.)

• Initiate Domestic relocation services with online tool and process candidate expense reports

• Ensure new hires are enrolled in new employee orientation and other required onboarding tasks

• Partner with other TA coordinators to share best practices, process improvements, etc.

• Perform research for special assignments and support projects or presentations for the executive search team

• Critical Hires Report

• Adhoc projects to provide insight into team curiosities and to improve decision-making (

• Monthly HR emails to support Succession team with materialization


Knowledge, Skills and Abilities:

• Ability to work in a fast-paced environment, manage multiple tasks simultaneously and prioritize workload under tight deadlines

• Strong interpersonal and relationship building skills

• Ability to apply appropriate administrative expertise and decision-making to resolve problems

• Ability to handle sensitive information with professionalism and confidentiality

• Strong in MS Office with good overall computer skills  Smartsheet, sharepoint, excel, tableau

• Excellent verbal and written communication skills

• Strong organizational and time management skills

• Ability to work in a matrixed, complex, ambiguous environment



• BS/BA Degree

• Minimum of (1) year experience in a customer facing role


Expired job
Expired job

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