Job description
Key Responsibilities:
• Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive search team
• Help to prioritize scheduling and competing demands for critical executive search requisitions
• Perform day-to-day administrative support services: ownership of internal team meeting schedules, agendas and minutes, track and update internal team metrics, send reminders for internal team deadlines
• Coordinate panel interview schedules for finalist candidates, including but not limited to, arrangements for facilities/conference rooms, AV equipment, candidate travel/accommodations, creating and sending agendas to internal and external stakeholders, materials preparation
• Partner with travel department to coordinate candidate travel and accommodations
• Interact with finalist candidates via telephone and email to ensure high-touch candidate care
• Greet candidates upon arrival for interviews, as needed. Get candidates water/snacks, escort candidates across multiple meetings.
• Assist with ordering and organizing various hiring documents and processes to include: Hogan assessments, background checks, vendor contract and invoice management, candidate and client feedback surveys and mobility needs
• Prepare and maintain offer documents (letters, non-competes, relocation agreements, etc.)
• Initiate Domestic relocation services with online tool and process candidate expense reports
• Ensure new hires are enrolled in new employee orientation and other required onboarding tasks
• Partner with other TA coordinators to share best practices, process improvements, etc.
• Perform research for special assignments and support projects or presentations for the executive search team
• Critical Hires Report
• Adhoc projects to provide insight into team curiosities and to improve decision-making (
• Monthly HR emails to support Succession team with materialization
Knowledge, Skills and Abilities:
• Ability to work in a fast-paced environment, manage multiple tasks simultaneously and prioritize workload under tight deadlines
• Strong interpersonal and relationship building skills
• Ability to apply appropriate administrative expertise and decision-making to resolve problems
• Ability to handle sensitive information with professionalism and confidentiality
• Strong in MS Office with good overall computer skills Smartsheet, sharepoint, excel, tableau
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Ability to work in a matrixed, complex, ambiguous environment
Qualifications:
• BS/BA Degree
• Minimum of (1) year experience in a customer facing role