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Team Admin assistant

Job title: Team Admin assistant
Contract type: Freelance
Location: Newark, Alameda, California
Discipline: Technology
Remote: Yes
Reference: 410910
Contact name: Laura Yung
Job Published: January 01, 1970

Job description

Description:

As Team Assistant, you will support the C&P Team in their daily tasks and contribute to C&P Business operations & activities. You will mainly assist the team based in the US (SVC offices and remote team members) but also at a global level. You will help the team with critical administrative tasks, samples management and other office related duties. You will also provide executive support to the C&P US Leadership team on their daily needs and activities.

You will coordinate meetings, workshops and arrange logistics for events. You will also assist the C&P team at a global level. This role will report to the C&P Business Operations Lead (based in Switzerland) and is a full time position based in Newark, California.

 

Your Contribution:

Be Yourself.

Be Open.

Stay Hungry and Humble.

Collaborate.

Challenge.

Decide and just Do.

These are the behaviors you’ll need for success here.

 

In this role you will:

Provide administrative support and assistance to the C&P Team: Help the team with their daily admin tasks (filing, invoicing, suppliers management) Manage sample stock (orders, packing, shipping)

Support recruitment needs by organizing interviews and helping recruiting managers with related administrative tasks

Take meeting minutes and projects follow-up

Contribute to documents and presentations preparation

Review operating practices and suggest improvements where necessary

Support the C&P Business Operations Lead for any relevant tasks and projects (global & local)

Provide executive support to C&P Leadership Team: Provide local assistance to C&P Leadership team when traveling to SVC offices (visa, travel arrangements, meeting room bookings)

Assist the LT in their duties (expenses, calendar management, admin support)

Coordinate meetings & activities: Liaise with internal staff at all levels

Coordinate project-based work Support Product development & innovation activities for C&P Arrange regular meetings, workshops and events (virtual and on/off site).

Organize team activities (virtual and in person)

Coordinate logistics, agenda, evening dinners and/or party, goodies, etc.

Interact with external clients & build strong relationships with local suppliers

 

Skills:

Key Qualifications:

We are looking for someone with the below experience, skills and behaviors to join our team: At least 3-5 years of experience in an international environment providing support at a high level

Successful experience in events management or in the hospitality industry

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite or Google Suite

Knowledge of standard office administrative practices and procedures.

Basic Knowledge of finance and accounting systems such as Oracle Ipro

Fluent in English written and spoken, any other language is a plus

Solution oriented and proactive, able to take initiatives

Excellent interpersonal skills

Very good communication skills, capable of adapting communication style to the audience

Strong organizational & planning skills, attention to detail and hands-on

Flexible, able to handle changes and pressure

Able to analyze problems and bring creative solutions

Reliable, trustworthy Autonomous & capable of working remotely in an organized and efficient manner

 

Education:

Some college preferred

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