Team/ Executive Assistant

Job title: Team/ Executive Assistant
Contract type: Freelance
Location: Newport Beach
Discipline: Marketing
Remote: No
Reference: 416731
Contact name: Catherine Aranda
Job Published: January 01, 1970

Job description

Our client, a well-known Orange County based corporation is looking for an Team / Executive Assistant to join the team for an on-going contract position 40+ hours per week, onsite in Irvine.


Only local candidates will be considered


Key Responsibilities:

  • Manage calendars and schedules for executives as well as for team meetings
  • Coordinate and scheduling meetings as needed; in person and virtual
  • Take notes in meetings as needed and facilitate any necessary follow up
  • Plan and coordinate team lunches and events as needed
  • Track and manage expenses and invoices for executives
  • Process expense reports monthly
  • Keep track of team’s birthdays and other important dates
  • Liaison with vendors as needed
  • Assist with various ad-hoc administrative projects as needed


Key Qualifications:

  • 3+ years supporting executives and their teams
  • Ability to prioritize and organize
  • Strong written and verbal communication skills
  • Self-starter who can thrive without hand holding
  • Quick learner
  • Savvy within Microsoft Office, Google Suite, Zoom
  • Experience with Salesforce, SAP and / or DocuSign is a plus
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