Administrative

Fulltime
05-31-2018
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Job# 29155 BH# 352461
Contact# 6191156

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist who will be responsible for the full accounts payable cycle for our client. The main tasks will include validating approvals and matching those to purchase orders, processing and recording invoices (matching, batching, general ledger coding), scheduling payments to vendors. The candidate will also provide administrative and clerical support to the Accounting department, ensuring strict month-end deadlines are met and procedures are followed by the other departments. 

Essential duties and responsibilities 
? Reconciling purchase orders, product receipts and vendor invoices (3-way-matching) 
? Review, process and reconcile company credit card statements 
? Process employees expense reimbursements in collaboration with payroll specialist 
? Process freight forwarders and Customs brokers billing 
? Reconcile vendor statements, research and correct discrepancies 
? Prioritize invoices payments according to payment terms, payment method and cash discount 
? Review and prepare invoice documentation for payment approval 
? Process checks, obtain signatures and distribute checks accordingly 
? Set up wire transfers or ACH transfers for approval 
? Preparation of the 1099-s and maintenance of the vendor W9 
? Negotiate payment terms and payment methods with vendors 
? Maintain correspondence with vendors 
? Respond to internal/external inquiries and conduct research as needed 
? Sort and distribute incoming mail 
? Ensure compliance with policies, procedures and requirements 
? Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices 
? Assist in month-end closing processing all invoices, estimating and entering accruals 
? Assist with other projects as needed 

Qualification requirements 
? High School Diploma or GED; Associates Degree or equivalent from a two-year college or technical school preferred 
? Experience with 3-way matching 
? 5+ years accounts payable experience 
? Knowledge of general accounting principles, regulatory standards and compliance requirements 
? Experience with large ERP systems (Microsoft Dynamics AX is a plus) 
? Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs 
? Experience with US and Canadian billing and taxation 
? Demonstrates a sense of urgency and ability to meet deadlines 
? Effective organizational, stress and time management skills 
? High degree of accuracy, attention to detail and confidentiality 
? Excellent data entry skills 
? Excellent analytical, problem solving and decision-making skills 
? Effective verbal, listening and written communication skills 
? Ability to work independently and as a team member