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Job# 37084 BH# 393159
Contact# 6448666

Administrative Assistant

Administrative Assistant

San Francisco, CA (remote)

10-20+ hours/week

Client Overview:

Our client is an iconic beauty company creating the latest skin care must-haves. Their groundbreaking, high-quality, and on-trend approach inspire you to feel your most confident every day.

Administrative Assistant Responsibilities:

  • Provide administrative support for the team
  • Taking notes during meetings and sharing them with the team
  • Tracking updates on specific tasks for each team member and updating progress
  • Prepare for client meetings by creating meeting agendas
  • Perform administrative functions including preparing and typing letters and other correspondence with partners, vendors, marketing reps and customers using the Company’s language and tone
  • Obtain pricing and request quotes from vendors
  • Keep track of invoices and monthly spending
  • Organizing important documents and filing them accordingly; coordinating mailings, and maintaining files, records, and databases
  • Occasionally create graphics for website, emails, and social media

Administrative Assistant Qualifications:

  • 1+ year relevant experience
  • Strong time management and prioritization skills with ability to multi-task
  • Able to adjust to frequently shifting goals, projects, and priorities
  • Proficiency in Microsoft Word, Excel and G Suite
  • Strong problem solving and analytical skills
  • Excellent communication skills, organization skills and attention to detail
  • Good customer service and a team player