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Job# 38034 BH# 398214
Contact# 6127472

Administrative Assistant

Our client, an entertainment company is seeking an Administrative Assistant to provide day-to-day administrative support. The successful candidate must have experience handling a wide range of administrative and executive support related tasks and be able to work well within an administrative team in an environment of constantly changing priorities. Experience at a network, production company, agency or management company preferred.

Primary Responsibilities Include, But Are Not Limited To

  • Support management of inboxes, calendars, mail, and contacts
  • Handle daily administrative tasks including assisting with scheduling, filing, photocopying, scanning, running errands, taking notes, answering phone calls, detailing messages, ordering office supplies, etc
  • Take and distribute notes and provide all necessary follow up materials/assignments
  • Handle highly confidential materials and information in a discrete manner
  • Assist in managing the project submission process and upkeep of submission logs
  • Interface with other departments including, but not limited to: marketing, business affairs, legal, PR, creative, production, post-production, and office of the CEO
  • Shadowing, supporting, and collaborating with creative executives
  • Corporate purchasing, expense report management, and processing via Concur
  • Create and maintain detailed travel itineraries
  • Provide research support in and development of new projects
  • Handle special projects as needed


  • Minimum 2 years of prior experience as an Administrative Assistant
  • BA/BS degree preferred
  • Development and production experience is encouraged
  • Must have a passion for pop culture and staying up-to-date on upcoming trends within the industry
  • Must be able to quickly acclimate to an incredibly fast-paced environment and be able to anticipate needs
  • Creative thinker with a drive and willingness to collaborate is a plus
  • Must be an effective and respective listener and communicator when interacting with all employees and vendors
  • Excellent time management, organization, and interpersonal skills
  • Attention to detail, accuracy, and organizational skills are of the highest importance
  • High level of proficiency in Outlook, Word, Keynote, PowerPoint, and Excel required
  • Ability to take initiative and be proactive in all matters

Please share your resume for consideration!