Fashion

Freelance
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Job# 14349 BH# 272789
Contact# 5690050

Administrative Assistant

Company Overview:

Our client is a luxurious, high-end and eclectic women’s apparel company that takes their looks straight from the latest runways.  They provide their customers with the ability to pre-order today’s hottest looks before they become available to the masses.  With styles that range from business casual to total head-to-toe glam – it is assured that everyone will find the most stylish look before anyone else snags it.

Position Overview:

In this role you will provide administrative tasks and duties to high-level executives.

Responsibilities:

  • Greet all employees and guests with a friendly, animated disposition on a daily basis, acting as a brand ambassador 
  • Set up, sort, and distribute all mail, messenger deliveries, and complicated international shipments as needed
  • Screening all incoming calls to the main office phone, transferring calls to appropriate employees and screening calls for executives
  • Own and manage the overall corporate and CEO’s schedule and calendar, including routing meetings, requests for meetings and conference calls
  • Maintain up-to-date and detailed contact lists and logs for CEO’s meetings
  • Planning and coordinating all necessary materials, catering, and room assignments for quarterly Board of Director Meetings

Key Qualifications:

  • • Bachelor’s degree preferred
    • 3-5 years of experience as an administrative/office assistant supporting senior level executive(s) required
    • Advanced Microsoft Office skills including, Word, Excel, PowerPoint
    • Knowledge of Visio preferred
    • Problem solving—the ability to identify and resolve problems in a timely manner, gathering and analyzing information skillfully while maintaining confidentiality
    • Interpersonal skills—maintaining confidentiality, remaining open to others' ideas and exhibiting willingness to try new things