Our client, a global activewear brand, is looking for an organized and professional administrative associate to join their team for a 1-year contract.
The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.
-Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
-Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
-Gathers, compiles and reports on information relevant to supervisor's assignment.
-Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
-Responds tactfully and promptly to inquiries and problems within scope of established authority.
-Handles confidential information.
-May serve as the central contact for general department information.
-Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
-Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
-Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
-Works with travel agents, airlines, and others regarding planning and customer service issues.
-Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
-Interprets needs, determines and produces effective presentation layout, and organizes final documents.
-Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains
4-5 years of progressively responsible experience in an administrative support capacity. Typical Office: This is a typical office job, with no special physical requirements or unusual work environment.
Typically requires a high school diploma or equivalent and a minimum of 4 years relevant work experience Note: One of the following alternatives may be accepted: Bachelors degree + 1 yr or Associates degree + 2 yrs. High school diploma or equivalent