Fashion

Freelance
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Job# 32352 BH# 372164
Contact# 6200679

Administrative Assistant

Our client, a global activewear brand, is looking for an organized and professional administrative associate to join their team for a 1-year contract.

Duties:
The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

General Support:

-Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.

-Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

-Gathers, compiles and reports on information relevant to supervisor's assignment.

-Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves

Reception:

-Responds tactfully and promptly to inquiries and problems within scope of established authority.

-Handles confidential information.

-May serve as the central contact for general department information.

Logistics:

-Coordinates a full range of meeting, event, and travel arrangements; manages calendars.

-Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.

-Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.

-Works with travel agents, airlines, and others regarding planning and customer service issues.

Presentations:

-Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.

-Interprets needs, determines and produces effective presentation layout, and organizes final documents.

Reports;

-Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains 

Skills:
4-5 years of progressively responsible experience in an administrative support capacity. Typical Office: This is a typical office job, with no special physical requirements or unusual work environment. 

Education:
Typically requires a high school diploma or equivalent and a minimum of 4 years relevant work experience Note: One of the following alternatives may be accepted: Bachelors degree + 1 yr or Associates degree + 2 yrs. High school diploma or equivalent