Administrative Support for Athletic Apparel Company
Our client in the athletic apparel industry seeks an administrative assistant for a six month contract with potential to extend. Must have prior admin experience and be adept with administrative support, customer service, travel arrangements, arranging meetings, logistics and more. Any prior experience with operations and purchase orders will be a plus!
The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees. General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority. Handles confidential information. May serve as the central contact for general department information. Logistics: Coordinates a full range of meeting, event, and travelarrangements; manages calendars. Works with internal/external contacts Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars. Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery. Utilizes client's on-line reservation system to ensure that their travel policy is followed in order to provide cost-effective and convenient travel arrangements. Works with travel agents, airlines, and others regarding planning and customer service issues. Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents. Reports; Prepares special reports requiring the selection of relevant information from a variety of sources.
4-5 years of progressively responsible experience in an administrative support capacity. Typical Office: This is a typical office job, with no special physical requirements or unusual work environment.
Typically requires a high school diploma or equivalent and a minimum of 4 years relevant work experience Note: One of the following alternatives may be accepted: Bachelors degree + 1 yr or Associates degree + 2 yrs. High school diploma or equivalent