Administrative

Freelance
06-11-2018
Print this Job Refer a Friend Apply for this Job!
Job# 29279 BH# 353284
Contact# 6040614

Business Admin Assistant

Client Overview: 

Our client is a well-known  tax planning, audit, accounting service, and business management services to companies and individuals in the Los Angeles is seeking a Admin Assistant to join their team! 

Primary Duties:

• Opening and sorting mail and routing outgoing mail from partners’ offices to appropriate staff (including signed checks, wire transfers, etc.)

• Scan invoices and payables into Datafaction

• Scan investment statements to client drive

• Prioritize multiple requests daily from the 40+ people in the department in a fast paced environment

Secondary Duties:

• Back-up phone support for two partners

• Administrative support for two partners, 27 staff and 5 managers including copying, labels for packages, correspondences, forms, new files for clients, research of journal entries and storage files, and cash flow reports covers as instructed

• Coordinate outgoing packages including GSO, Federal Express, United Express couriers

• Log in all deposits and coordinate with CNB courier for pickup daily

• Certified mailings

• Business Management fax folder forwarding via email to appropriate staff

• Maintaining clean organized offices/suite for staff/partners

REQUIREMENTS:

• At least 1-2 years of related experience

• Ability to exercise discretion and demonstrate integrity when working with confidential information

• Strong organizational skills and proven ability to multi-task and implement quick thinking

• Proficient in Microsoft Office

• Available to work overtime as necessary

• Experience with high-net worth individuals and celebrities is a plus.

Please send your resume today! 

The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative.