Fashion

Fulltime
07-26-2018
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Job# 29901 BH# 356595
Contact# 5237027

Executive Assistant and Office Manager

Client Overview: 

Our client is a popular fashion brand creating the hottest designer collections. Their on-trend, modern, and innovative designs are applauded by celebrities and trendsetters alike.

Position Overview:

In this role, you would serve as the main contact for executive administrative organization, schedule management, documentation, phone, mail, and email. You would be responsible for handling confidential information with integrity and presenting professionalism while collaborating with the leadership team and external partners.

Responsibilities:

• Manage complex calendar requests, including coordination and ensuring all information is accurate; prepare correspondence, reports, and presentations
• Log and drive completion of key deliverables and provide follow up for outstanding tasks; direct completion of conflicting priorities and resolve any issues efficiently

• Oversee travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports
• Schedule, organize, prepare materials for staff and team meetings and other group events; help prepare proposals and contracts
• Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering; generate monthly expense reports

• Maintain the office’s presentation, oversee supply inventory, manage shipment send-outs and pick-ups, and order IT equipment

Key Qualifications:

• Bachelor's degree 
• 2-3 years’ executive support experience

• Strong communication and organizational skills

• Proficient with Microsoft Office Suite