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Job# 31765 BH# 369191
Contact# 5264184

Executive Assistant- Bilingual English/Italian

Client Overview: 

Our client is an iconic luxury fashion brand creating the chicest apparel and accessories. Their high-end, contemporary, and fashion-forward designs are applauded by A-list celebrities and stylish trendsetters alike.

Position Overview:

In this role, you would serve as the main contact for executive administrative organization, schedule management, documentation, phone, mail, and email. You would be responsible for handling confidential information with integrity and presenting professionalism while collaborating with the leadership team and external partners.


• Manage complex calendar requests, including coordination and ensuring all information is accurate; prepare correspondence, reports, and presentations
• Log and drive completion of key deliverables and provide follow up for outstanding tasks; direct completion of conflicting priorities and resolve any issues efficiently

• Oversee travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports
• Coordinate global meetings, flights, transportation, necessary travel visas and hotel arrangements

Schedule, organize, prepare materials for staff and team meetings and other group events; help prepare proposals and contracts
• Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering; generate monthly expense reports

Key Qualifications:

• Bachelor’s degree

• Strong calendar maintenance experience

• Bilingual in English and Italian

• Exceptional organizational skills

• Advanced proficiency with Microsoft Word, Excel, and Outlook