Administrative

Freelance
02-28-2017
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Job# 22542 BH# 315946
Contact# 5607986

Executive Assistant

An entertainment company in Culver City is looking for an Administrative Assistant to support the EVP and other senior executives.

This is a temporary position with possible hire opportunity and they are looking for polished, professional, poised candidate with excellent attention to detail. 

Pay Rate: $22.00/HR

Responsibilities: 
• Provide organizational and administrative support to EVP 
• Coordinate travel, itineraries and other travel logistics 
• Generate travel and expense reports in a timely manner with great accuracy 
• Seamlessly coordinate with offices of senior management to quickly schedule meetings 
• Maintain schedule/calendar/phones 
• Maintain working knowledge of Company Policies and Procedures 
• Maintain global directory for EVP 
• Track and process invoices 
• Create, update and distribute presentations, letters, reports and packages to management and third parties 
• Conduct internet research 
• Maintain department database and files 
• Perform special assignments, projects and general administrative items as needed 

Skills & Competencies: 
• Strong computer skills (Outlook, Excel, Word, PowerPoint, Internet savvy) 
• Possess strong attention to detail and accuracy 
• Ability to seamlessly and quickly coordinate with Senior Management and their offices 
• Strong written and verbal presentation skills 
• Superb organizational and time management skills 
• Proactive and thorough approach 
• Take responsibility and ownership for tasks 
• Work independently to achieve goals with a positive attitude 
• Have a global perspective and appreciation for cultural differences 
• Have discretion and integrity 
• At ease in fast-paced, high energy, ever-changing work environment 
• In-depth knowledge of the motion picture/entertainment industry 

Experience/Education: 
• 5+ years administrative and organizational support for busy executive 
• Experience working in a fast pace environment with tight deadlines 
• Education: B.A., B.S., or equivalent experience preferred