Print this Job Refer a Friend Apply for this Job!
Job# 22633 BH# 316126
Contact# 6040614

Executive Assistant

Our client, a leader in the beauty and e-commerce industry, is looking for an Executive Assistant to support their CFO! Working as the Executive Assistant, you will work proactively to manage daily administrative and personal tasks on and off-site.


  • Daily maintenance of calendar coordinating and prioritizing time-sensitive projects with urgency
  • Efficiently arrange on and offsite meetings while accommodating time constraints
  • Coordinate calls including conferences both domestic and international
  • Organize and execute special projects including research on companies and activities
  • Coordinate frequent international and domestic travel and transportation at VIP level, including coordination of VISA's and Passports
  • Handle accounting including budgets, expenses, and reviewing billing statements
  • Execute company/personal charitable donations and manage personal investments
  • Review and approve of other senior executives' expense reports
  • Schedule and arrange board meetings, dinners, retreats, and special events, both on and off-site
  • Facilitate coordination of procedures and protocols policies for meetings


  • Bachelor's degree with equivalent combination of work experience
  • 2-3 years of executive assistant experience supporting an executive, finance/beauty background preferred
  • Ability to function professionally in a role with high visibility including maintaining confidentiality on all business and personal matters
  • Proactive personality with knowledge and desire to create new and efficient processes
  • Advanced proficiency with Microsoft Office Suite