Administrative

Freelance
Print this Job Refer a Friend Apply for this Job!
Job# 24891 BH# 329862
Contact# 5560961

Executive Assistant

Our client, a denim and apparel company is looking for an Executive Assistant to support their President. The ideal candidate has worked in a fashion space and comes from a creative background. This person will also assist with Social Media management.

Responsibilities: 

  • Provide administrative support to the President
  • Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality 
  • An understanding of Merchandising calendars 
  • Develop and demonstrate a solid working knowledge of the company’s structure, product lines, key personnel, and policies and procedures 
  • Ensure efficient, effective and economical facilitation of general office administration 
  • Must work well with many different levels of management: communication and team building and proactive persona critical for success 
  • Ability to manage support team and/or junior assistants 
  • Follow policies and procedures to make travel arrangements. Confirm details and create itineraries 
  • Maintain calendar - keep consistency with desk calendar and computer calendar 
    • Direct and manage projects from beginning to end 
  • Coordinate and organize a wide variety of activities and events (e.g. meetings, conferences, etc.) 
  • Collaborate with colleagues to recommend most cost-effective ways to complete tasks and plan company meetings and events 
  • Estimate the resources and participants needed to achieve project goals 
  • Prepare a variety of written materials (e.g. reports, correspondence, calendars, memo’s letters, etc.) 
  • Create documents and communication memos and emails 
  • Assist in follow up of emails 
  • Create and sustain an organized filing system and reporting binders 
  • Maintain expenditure records and prepare budget request 
  • Resolve straight-forward to moderately complex problems and issues 
  • Use appropriate judgment and knowledge of firm policies, when sharing sensitive information 
  • Knowledge of operations and process and customer service 
  • Ensure a smooth-running department that allows management to concentrate on their job functions 
  • Proactively notify the appropriate individual on issues of quality, confidentiality, or risk 
  • Anticipate and respond to changing situations. Encourage and help others to do the same 


Qualifications: 

  • BS/BA degree or equivalent experience 
  • Familiarity with Social Media platforms
  • Must have experience working within fashion/creative space 
  • Operations, Customer Service and Financial support teams’ a plus 
  • Must have strong computer skills including heavy EXCEL, OUTLOOK, and POWERPOINT 
  • Internet savvy 
  • Able to work remotely with little to no supervision 
  • Professional with the ability to practice discretion 
  • Able to adapt to a fast paced ever changing environment 
  • Strong written and verbal communication stills 

“24 Seven and its clients will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance.”