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Job# 27076 BH# 342247
Contact# 6040614

Executive Assistant

Client Overview: 

Our client is an iconic beauty brand creating the latest, award-winning skincare products featuring revolutionary technology. Their innovative, on-trend, and high-quality products are applauded by Hollywood’s elite and beauty trendsetters alike.

Position Overview:

In this role, you would serve as the main contact for executive administrative organization, schedule management, documentation, phone, mail, and email. You would be responsible for handling confidential information with integrity and presenting professionalism while collaborating with the leadership team and external partners.


• Manage complex calendar requests, including coordination and ensuring all information is accurate; prepare correspondence, reports, and presentations
• Log and drive completion of key deliverables and provide follow up for outstanding tasks; direct completion of conflicting priorities and resolve any issues efficiently

• Oversee travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports
• Schedule, organize, prepare materials for staff and team meetings and other group events; help prepare proposals and contracts
•  Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering; generate monthly expense reports

Key Qualifications:

• Bachelor’s degree

• 3-5 years’ experience providing administrative support to senior level executives 

• Proficient with Microsoft Office suite