Administrative

Fulltime
06-07-2018
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Job# 28697 BH# 350252
Contact# 6040614

Executive Assistant

Our client, an entrepreneurial, dynamic family investment office, is looking for an Executive Assistant to join their team! 

The position offers an excellent opportunity for a dynamic, curious and eager Executive Assistant to work alongside the Founder/CEO of this transformative, 21st century family office.  The EA will be a true extension of the Founder/CEO, assisting with and executing on a variety of professional and personal projects as well as meticulous and pro-active daily office and business management including:

  • Providing an exceptional level of service to the Founder/CEO
  • Meticulous calendar management (business and personal) for ever-changing schedules
  • Lead and manage complex travel coordination
  • Serve at gate keeper to the family and answer and respond to phone and email communication on behalf of the Principals
  • Organize and maintain files, contacts, correspondence, and documentation
  • Partner with Principals’ extended support team to provide a seamless, exceptional level of over-all service to the Principals, including acting as a backup for other members of the support team
  • Optimize effectiveness and efficiency of the Founder/CEO’s daily schedule
  • Active participation and engagement as a member of Founder/CEO’s team
  • Additional professional and personal projects as assigned

Key Qualifications

  • Bachelor’s Degree
  • A minimum of 5 years of experience in an Executive Assistant position (CRM experience a plus)
  • Outstanding oral and written communication skills; emails must be polished and concise
  • Proactive decision-making skills; effectively identifies/anticipates opportunities, assesses options and makes appropriate decisions and recommendations
  • Highly intelligent, honest, empathetic and discreet; maintains confidentiality; highest level of loyalty and integrity (background check and NDA required)
  • Polished and professional
  • An energetic, self-starter with exceptional attention to detail and organizational and time-management skills who enjoys new challenges
  • Intuitive, responsible and flexible
  • Technologically savvy with the ability to leverage technology to produce results 

Send your resume today! 

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