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Job# 29427 BH# 352732
Contact# 5813575

Executive Assistant

Client Overview: 

Our client is an emerging high-end beauty brand specializing in naturally derived skincare. Their technologically advanced, fine ingredients, and innovative approach presents effortless luxury to feel your most beautiful.

Position Overview:

In this role, you would serve as the main contact for executive administrative organization, schedule management, documentation, phone, mail, and email. You would be responsible for handling confidential information with integrity and presenting professionalism while collaborating with the leadership team and external partners.


• Manage complex calendar requests, including coordination and ensuring all information is accurate; prepare correspondence, reports, and presentations
• Log and drive completion of key deliverables and provide follow up for outstanding tasks; direct completion of conflicting priorities and resolve any issues efficiently

• Oversee travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports
• Schedule, organize, prepare materials for staff and team meetings and other group events; help prepare proposals and contracts
• Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering; generate monthly expense reports

Key Qualifications:

• Proven related experience

• Strong communication and organizational skills

• Proficient with Microsoft Office Suite