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Job# 36015 BH# 387860
Contact# 5264184

Executive Assistant

 Office Manager

  1. Oversee all daily office functions ensuring the organization and staff have a satisfying work environment.
  2. Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors.
  3. Be responsible for ordering equipment and supplies.
  4. Provide event planning assistance to the Development and Program teams as needed for other events.
  5. Coordinate all staff activities such as social engagements and holiday celebrations.

Executive Assistant

  1. Manage and maintain President/COO's calendar including scheduling appointments, internal/external meetings and conference calls.
  2. Coordinate President/COO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
  3. Draft and edit correspondence, communications, presentations and other documents on behalf of President/COO.
  4. Complete monthly expense reconciliation for President/COO’s corporate credit card and out of pocket expenses.
  5. Serve as a liaison with internal staff at all levels.
  6. Support other Senior Management staff on other projects as needed.
  7. Prepare agendas for meetings, briefing materials and presentations as needed to support the President/COO.

Essential Skills and Background:

  • Bachelors degree required.
  • 3 - 5 years of office administration experience.
  • Computer literacy and proficiency in Microsoft Office and Adobe.
  • Attention to detail is a must as well as strong organizational skills.
  • S/he must be committed to establishing and maintaining effective organizational systems within an office environment.
  • Experience with international travel arrangements and logistics management is a strong plus.
  • High level of professionalism and a strong ability to relate to people of all business levels.
  • Understanding of project management and the skills needed to forecast and plan ahead.
  • Effective interpersonal communication style particularly with Board members, executives and senior level staff.
  • Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
  • Strong problem solving skills.