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Job# 36915 BH# 392471
Contact# 6200679

Filing & Documentation Specialist

Summary:

The main function of the Document Management Specialist is to perform activities to effect the storage, retrieval, delivery, and maintenance of corporate records and documents.

Job Responsibilities:

Maintain records and imaging facilities, equipment, and electronic systems to ensure accuracy, integrity, and security of folders, and documents. Act as a resource for authorized users of document management services. Learn and utilize imaging system; read contractual and other complex documents to ascertain document indices; work effectively with peers and team members; learn variety of on-line systems

Analyze and identify complex business documents for paper or electronic storage. Categorize documents by type. Update inventory and data tracking tools to maintain document inventory data. File or image documents to appropriate storage location. Retrieve paper folders and documents for delivery. Maintain folders, documents, shelves, and system information to preserve accuracy, integrity, and accessibility of documents.

Determine and effectively convey to customers upon request relevant information about folders, documents, and document management services. Cultivate an in-depth knowledge of current EDMS policies and procedures, and accurately communicate those in interactions with other Document management specialists. Actively contribute to efforts to identify and correct problems with systems, policies, procedures and practices. Provide timely and accurate information in support of quality control, performance management and data collection efforts.

Skills/Qualifications:

Basic PC user proficiency and data entry experience preferred or the equivalent combination of education and/or relevant experience. PC skills, Database applications; organize workload and adjust work schedule to meet changing deadlines and special requests; proofread for accuracy

Ability to safely Maneuver heavy carts, hand trucks, and other equipment. Lift and carry boxes weighing up to 35 pounds (Frequent). Shelve and retrieve files and boxes stored at heights varying from floor level to 10’

Basic office work experience. 0-2 Years' Experience