Front Office Coordinator

Leading Lifestyle Footwear brand is looking for a Front Office Coordinator to assist their team!

Key Responsibilities include but are not limited to:

• Performs general receptionist duties, answer phones, screen calls, greet guests and vendors.
• Process incoming and outgoing mail, USPS, UPS, and FedEx.  Sort and route mail. Assist departments with mailings when necessary. Reconcile expense reports working with finance and Staff. Reconcile petty cash.
• Manage and maintain inventory of office supplies, kitchen supplies and replenishes stock when necessary, manage related budget.
• Keep all common areas neat and organized, kitchen and common area organization daily
• Basic filing and organizing
• Assist with in office and out of office special events
• Order equipment repairs and services when needed. Restock postage machine as necessary
• Directly provide administrative support to the Executives when necessary. Including but not limited to: Compose documents both word and excel, preparation of expense reports & reconciliation, prepare for meetings, special events and projects, order lunch & assist with travel arrangements
• Act as backup to Customer Service Department when needed by assisting callers
• Coordinate & maintain office and conference room calendar
• Assist with special projects and all staff/departments as deemed necessary
• Greets each and every guest with a smile and direct eye contact.

Required:

• Must have a strong working knowledge of USPS, FEDEX, UPS software.
• Must have strong multi-tasking abilities
• Ability to thrive in an exciting fast paced environment
• Self-Motivated
  - Must be dependable, punctual, highly organized, and friendly
• Team player with a positive can-do attitude a must
• Excellent phone etiquette, verbal communication a must
  - Professional demeanor and appearance
   

Education and Experience Required:

• Bachelor degree required.
• 2 of years of Receptionist/Administrative experience in a fast-paced environment
• Experience with a multi-line phone system
• Proficient in Outlook and MS Office applications.