Administrative

Freelance
01-11-2018
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Job# 26829 BH# 341532
Contact# 5268138

Front Office Coordinator

Lifestyle brand is seeking a Front Office Coordinator

Responsibilities:
- Performs general receptionist duties, answer phones, screen calls, greet guests and vendors. 
- Process incoming and outgoing mail, USPS, UPS, and FedEx. Sort and route mail. Assist departments with mailings when necessary.

-Reconcile expense reports working with finance and staff. Reconcile petty cash. 
- Manage and maintain inventory of office supplies, kitchen supplies and replenishes stock when necessary, manage related budget. 
- Keep all common areas neat and organized, kitchen and common area organization daily 
- Basic filing and organizing 
- Assist with in office and out of office special events 
- Order equipment repairs and services when needed. Restock postage machine as necessary 
- Directly provide administrative support to the Executives when necessary. Including but not limited to: Compose documents both word and excel, preparation of expense reports & reconciliation, prepare for meetings, special events and projects, order lunch & assist with travel arrangements 
- Act as backup to Customer Service Department when needed by assisting callers 
- Coordinate & maintain office and conference room calendar 
- Assist with special projects and all staff/departments as deemed necessary 
- Greets each and every guest with a smile and direct eye contact. 

Required: 
- Must have a strong working knowledge of USPS, FEDEX, UPS software. 
- Must have strong multi-tasking abilities 
- Ability to thrive in an exciting fast paced environment 
- Self-Motivated 
- Must be dependable, punctual, highly organized, and friendly 
- Team player with a positive can-do attitude a must 
- Excellent phone etiquette, verbal communication a must 
- Professional demeanor and appearance 


Education and Experience Required: 
- Bachelor degree required. 
- 2 of years of Receptionist/Administrative experience in a fast-paced environment 
- Experience with a multi-line phone system 
- Proficient in Outlook and MS Office applications.