Digital Marketing

Freelance
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Job# 32586 BH# 373249
Contact# 6127472

Front Office Coordinator

Our client, a Marketing Tech Agency in Venice is looking for a Front Office Coordinator to join their team! 

This role will be the first point of contact for the company delivering world-class service and maintaining a positive work space for all to enjoy.

The Front Office Coordinator is friendly, outgoing, impeccably organized and detail-oriented, adapting easily to changing daily priorities.

 
Responsibilities 

  • Demonstrate outstanding customer service at all times to all team members, clients, and guests 
  • Answer the main phone line and take messages or redirect calls
  • Provide a secure entrance by coordinating security access for team members and vendors, verifying and signing in guests, and signing for deliveries 
  • Maintain a welcoming, clean, and tidy office environment and ensure facility equipment is in working order, clean, and safe to use at all times
  • Order and stock supplies, snacks, beverages, lunches, happy hours within a given budget
  • Receive and sort daily mail/deliveries/couriers; prepare outgoing mail/packages
  • Coordinate travel and plan office events
  • Maintain parking and vehicle, machine and equipment, software licenses, and systems access logs, requests, and records. 
  • Assist staff with special projects
  • Uphold a high level of confidentiality and discretion
  • Other duties as assigned 
Qualifications
  • At least 1 year of customer service
  • Exceptional time management skills, prioritizing work in a highly efficient manner exhibiting sound judgment
  • Ability to multi-task while ensuring consistent and elevated levels of service
  • Extremely detail-oriented and organized; process-oriented
  • Ability to communicate professionally and courteously to all levels within and outside the organization.
  • Tech-savvy including proficiency in G-Suite
  • Must be fluent in English
  • Ability to meet the physical requirements of the job including, walking, kneeling, and reaching, lifting or moving up to 25 pounds  
Education 
  • Bachelor's Degree 

If you are interested, please send an updated resume highlighting your qualifications for immediate consideration!