Administrative

Freelance
06-01-2018
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Job# 29165 BH# 352523
Contact# 6172919

Marketing Coordinator/ Sr. Admin | 3 month contract to hire | Philadelphia, PA | $26/hour

Title: Marketing Coordinator/ Sr. Admin
Location: Philadelphia, PA
Duration: 3-month contract to hire
Rate: $26/hour

Client is looking for a Marketing Coordinator/Sr. Admin who will be able to follow instructions properly and meet deadlines. Must be able to pay attention to detail, manage his or her workload, follow direction, and is not afraid to ask questions. This person will be responsible for providing marketing and administrative support to management or fee-earner(s) as needed in an efficient and effective manner. Will work with the Director of Operations, Office Manager, Office Coordinator and fee-earners within the market to provide support and assist in strategic initiatives. 

Key Responsibilities: 

- Administration and Office Support 
- Assist in planning and coordination of basic travel arrangements 
- Organize, assist, and lead internal meetings and events as required 
- Evaluate and document innovative service delivery options and share insights across markets 
- Ensure company policies are followed 

Marketing Support to Dedicated Brokers 
• Provide marketing support and assistance in coordination of all aspects of the internal and external corporate marketing/branding.
• Prepare general correspondence, memos, proposals, agreements, charts, tables, and graphs 
• Proofread copy for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy 
• Assist with creating/editing the content of marketing materials, flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, announcements, presentation boards, aerials, etc. (using corporate standard templates) 
• Apply corporate image to all material and maintain consistency in appearance 
• Create and execute ideas for brokers and client promotional items 
• Assist with the design, animation, and production of client presentations by utilizing multiple forms of graphics 
• Assist with proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics 
• Coordinate event and project planning; may specialize in events, PR, etc. 

-Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Project Coordinators 
-Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Market Operations, as needed 
-Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems 
-Track expense budgets for all deals and escalate to Director of Market Operations, as needed 
-Update CRM upon closing of deals 
-Work with Project Coordinator to collect necessary documentation and deliver to Revenue Accountant 
 

-Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Project Coordinators 
-Attribute expenses to specific deals or other codes and track against deal budget 
-Enter expense reports into Workday 
-Enter all new local vendors into Workday and update data as needed 
-Process all invoices for office or region in absence of Office Manager 
-Coordinate catering, conference room space, invitations, and other event planning activities as needed 
-Maintain files, such as documents provided by operations staff, including Managing Principal or reference material (i.e., billing packages, which include lease, commission agreement and other pertinent client related files), vendor contacts, licensing info, COI, etc. 
-Answer and screen all incoming calls and relay messages 
-Communicate with operations staff, fee-earners and Managing Principal 
-Handle the calls with discretion per the request of the operations staff, fee-earners, and Managing Principal