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Job# 37763 BH# 396499
Contact# 6287555

Accounting Associate (Accounts Payable) 

Accounting Associate (Accounts Payable) 

Position Overview:

Ensures that assigned tasks pertaining to accounts payable, credit card transactions, purchasing processes and varied supportive tasks are successfully completed to the Company’s standards of Excellence. 


  • Performing verifications of journal, ledger, and other records’ entries
  • Monitoring the Employees PNC usages and compliance with Company guidelines
  • Administering the Company’s purchasing program
  • Filing
  • Photocopying
  • Understand and comprehend intercompany transactions in a complex corporate structure
  • Comfort navigating chart of accounts
  • Maintain and manage vendor relationships
  • Maintain vendor management within the Accounts Payable module in Company’s ERP
  • Manage the timely processing of vendor invoices
  • Differentiating vendor invoices between check and/or ACH/wire
  • Proficient in organizing electronic and paper files
  • Processing, reviewing and submitting vendor invoices and employee reimbursements for payment in ERP
  • Processing of department purchase orders for payment
  • Printing and preparing checks for review and signature.
  • Posting of vendor payment journals.
  • Research and resolve any and all payment issues.
  • Familiarity with payroll transactions and ability to accurately code withholdings to the correct general ledger accounts
  • Managing ACH, Active Pay and Positive Pay FTP payment files to banks
  • Preparing year end 1099 and 1096 forms as required by law
  • Preparing monthly, quarterly, and year-end accrual schedules
  • Preparing monthly and year-end prepaid schedules
  • Preparing and entering of monthly recurring journal entries as well as any adjusting journal entries
  • Compiling, auditing and reviewing credit card reports to ensure proper documentation, accuracy, and web application sign-off.
  • Assisting in month-end and year-end closings as requested
  • Assisting in special projects as assigned
  • Ability to multi-task
  • Works well within a team

Knowledge & Requirements:

  • Solid understanding of US GAAP and accounting best practices
  • Excellent written and oral communication skills
  • Outstanding email etiquette
  • Relevant computer programs including Excel and Dynamics
  • Math skills
  • Superior organizational and analytical skills