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Job# 26105 BH# 332516
Contact# 5097986

Project Manager/Traffic Manager

Reputable ad agency is seeking an experience Project Manager to join their team!

Position Summary: The Project Manager is a strategic partner who brings a skilled team together to ensure the agency successfully executes and delivers to market, within the agreed time and budget. 

Essential Functions and Job Responsibilities: 

Project Planning 
• Reporting to and partnering with the Sr. PM to: 
o              Review high-level client, program/campaign and project plan for the year 
o              Obtain a clear understanding of client expectations and rules of engagement 
o              Develop actionable project plans and vet through key team members 
• Coordinate and collaborate with account leads in developing a plan for new or shifting tactics 
• Review and provide input to project brief, budget, and schedule prior to kickoff 

Meeting Management 
• Prepare for and schedule all internal meetings, including kickoff, internal review, regroup, status and debrief meetings 
• Open all meetings with attendees/roles, goals/objectives of the meeting, and materials provided for the meeting 
• Close all meetings with summary of discussion, decisions made, and immediate next steps 
• Facilitate meetings to ensure meeting stays on track and on time 

• Understand and advocate for the workflow process and each team member’s role and responsibility within the workflow 
• Review action orders (AOs) to ensure clear and executable direction is provided 
• Lead the online routing of projects, while ensuring quality assurance at each step 
• Maintain the daily hot sheet 
• Estimate resource allocation hours required 

• Provide constant communication in person, via email, IM, phone: 
o              Client expectations and deliverables 
o              Resource allocation requirements 
• Advocate for the team while monitoring delivery dates 
• Provide alternative solutions to ensure project stays on track 

Growth/Advancement Opportunities 
• Statement of work (SOW) review and input 
• Research process and industry practices 
• Identify and share best practices 

Regularly Interacts with: All departments within the agency, including strategy/planning, accounts, creative, medical, editorial, studio, finance, operations, broadcast production, print production/art buying digital, media buying 

• Education: Bachelor’s Degree 

• Work Experience: Between 3 to 5 years’ direct work experience in a project management capacity, including all aspects of project planning through execution and delivery. Pharmaceutical exposure desired. 

• Skills: Proficient in MS Office, including MS Project and/or an online project management workflow tool. Experienced in digital, print and broadcast production. 

• Competencies: Proactive and effective communicator with multiple team members in varying departments. Analytical in thinking (assumptions and risk evaluation), flexible and agile, collaborative, thorough and efficient in time management.