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Job# 26676 BH# 340876
Contact# 5607986

Senior Administrative Assistant

A reputable financial company is looking for a Sr Administrative Assistant at their Irvine office.

This is a 2-month temporary position but the manager is looking for a long term candidate that can be considered and interviewed for their full-time employee spot.

They’re looking for somebody that has a solid resume with senior level experience in a big corporate environment supporting executives/partners. You must be very motivated, forward thinker and personable.

Role Summary:

  • Provides administrative support to senior practice and process leadership, including partners-in-charge and their management group 
  • Handles calendars and schedules all meetings, conference calls, and travel arrangements; coordinates board and committee meetings 
  • Prepares bills and assists with collection activity, as needed; delegate to receive and review WIP reports 
  • Coordinates the work of other administrative support team members, as needed 
  • Follows standardized tasks and works according to established rules and procedures, with some interpretation necessary 
  • Composes and edits letters, memos, invoices, meeting minutes, and other documents 
  • Prepares proposals and high-level presentations 
  • Prepares time and expense reports 
  • Handles and has access to highly confidential information 
  • Has contact with senior management and clients, which often requires a high degree of tact and resourcefulness 
  • Understands business unit functionality and provides services to assist team in achieving goals and objectives 
  • Exercises independent judgment in making day-to-day decisions with minimal supervision 
  • Provides backup support to other administrative assistants 
  • Monitors and organizes committee and trade associations including scheduling and preparation of materials as requested 
  • Assists with and monitors CPE compliance and CPA licensing 
  • May perform transitional coach role to new Administrative staff 


  • 7-10 years of administrative experience
  • Experience working in a corporate environment supporting multiple executives
  • Strong proficiency in MS Office Suite
  • Able to work with database
  • Research and Web-Based Research Skills 
  • Excellent customer and client service skills on phone and in person 
  • Must be able to pass a background check 

Send your resume today!

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