Creative Services

Freelance
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Job# 31731 BH# 367190
Contact# 5366059

Senior Administrative Support for Global Footwear & Apparel Company

Our client in the global footwear and apparel industry seeks a senior administrative assistant for a 7-12 month contract that is very likely to convert to a fulltime role. Must have prior office experience, the ability to pull together a Keynote or PowerPoint presentation, passion for the brand and great energy with a drive to succeed. 

General Support:

  • Performs normal office functions such as setting up and maintaining files
  • Interviewing callers and making proper referrals
  • Arranging meetings and conferences
  • Receiving, referring, or answering mail
  • Reviews drafts and finished documents for appropriate grammatical usage
  • Answers questions relating to office operations and established policies and procedures
  • Gathers, compiles and reports on information relevant to supervisor's assignment
  • Prepares expense reports and purchase orders and maintains office supplies
  • Updates organizational charts
  • Coordinates department or equipment moves

Reception:

  • Responds tactfully and promptly to inquiries and problems within scope of established authority
  • Handles confidential information
  • May serve as the central contact for general department information

Logistics:

  • Coordinates a full range of meeting, event, and travel arrangements
  • Manages calendars
  • Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery
  • Utilizes Nike's on-line reservation system to ensure that Nike travel policy is followed in order to provide cost-effective and convenient travel arrangements
  • Works with travel agents, airlines, and others regarding planning and customer service issues

Presentations:

  • Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes
  • Interprets needs, determines and produces effective presentation layout, and organizes final documents
  • Reports- Prepares special reports requiring the selection of relevant information from a variety of sources.

Skills:

  • 3 years of progressively responsible experience in an administrative support capacity

Education:

  • Typically requires a high school diploma or equivalent and a minimum of 3 years relevant work experience
  • Note: One of the following alternatives may be accepted: Bachelors degree + 1 yr or Associates degree + 2 yrs.