Job description
Overview:
This on-site Accounts Payable Specialist will serve as the senior member of a three person
accounts payable team. The office is in Long Island City, New York.
Responsibilities & Requirements:
Ensures that assigned tasks pertaining to accounts receivable, accounts payable, credit card
transactions, purchasing processes and varied supportive tasks are successfully completed to
the Company’s standards of Excellence.
Performing verifications of journal, ledger, and other records’ entries
Administering the Company’s purchasing program including identifying new procurement
categories
Posting journal, ledger and other records’ entries
Filing
Photocopying
Organizing and saving daily AP emails
Manage invoice work-flow process for approvals, timeliness, and accuracy
Vendor creation and maintenance
Prepare daily cash movement entries and prepare invoice and payment journals for daily bank
activity
Processing vendor invoices
Submitting checks and vouchers for review and signature.
Managing ACH and PositivePay FTP payment files to banks
Preparing year end 1099 and 1096 forms as required by law
Be able to identify use tax transactions when required
Preparing monthly, quarterly, and year-end accrual schedules
Preparing journal entries
Assisting in month-end and year-end closings as requested
Assisting in special projects as assigned
Basic understanding of accounting industry principles and best practices
Written and oral communication skills
Relevant computer programs including Excel and Dynamics 365
Math skills
Superior organizational skills
Ability to learn and retain facts
Superior attention to detail
Travel best practices
Credit card administration
Purchase ordering
College Degree Required
7+ years’ experience in a general accounting environment
