Executive Admin

: 10/27/25
Duration: Through 4/26/26 (6 month contract)
Hours per week: 40
Location: Fully remote
Pay rate: $30-38/hr DOE

One of our tech clients is looking for a contract Executive Admin to join their team for a 6-month contract role supporting 3 senior leaders within their People (HR/Talent) team and covering for an employee on maternity leave.

This contract Executive Admin must have proven experience and be comfortable providing proactive calendar management support, juggling multiple deliverables/requests with competing deadlines, and taking effective action without always knowing the full picture.

The contract Executive Admin must be able to partner with executives to drive execution on team initiatives in support of business priorities; operating as the point person for the senior leaders’ direct reports and the admin business partners across the organization.

Ideal contract Executive Admin candidates will have:
– At least 5+ years of experience supporting executives in a fast-paced environment within the tech/saas industry with the ability to make good decisions in a fast-paced environment with changing priorities.
– BA Degree in Business/Sales/Communications strongly preferred
– Incredible attention to detail and high level of integrity and discretion in handling confidential information
– Strong verbal and written communication skills along with excellent organizational skills.
– Proven ability to build cross-functional relationships, partner closely with leaders, and keep multiple teams and projects on track in parallel.
– Plan and facilitate virtual, in person, or hybrid leadership summits and team-building events
– Experience with contract management, procurement processes and general business workflows
– Proficiency with common administrative tools (i.e. Zoom, G-Suite, etc.) and some experience with using AI for productivity gains.
– Internal communications experience – drafting emails, program updates, etc.
– Experience planning and preparing for business operating cadences such as QBR’s (Quarterly Business Reviews) or Long Range Planning meetings.

Job Responsibilities:
– Manage complex travel on behalf of executives, prepare expenses, organize and assist with special events, team activities and successful meetings through research, participant coordination, material preparation and logistics management.
– Partner with execs to understand their priorities in order to effectively address meeting requests and manage complex calendars, stack rank meeting requests and redirect as needed, work independently and make decisions on behalf of your executive.
– Act as a point person for your executives’ direct reports, building strong relationships across their team to progress your executives’ priorities and address difficult situations as needed.
– Draft presentations, take meeting minutes/actions, and coordinate oral and written communication for executives. This could include drafting communications and doing team survey analysis.
– Manage meeting topics and agendas, coordinate presenters, and manage time during meetings Drive accountability with team project deliverables, updating project trackers and ensuring milestones and actions are completed.
– Identify opportunities to streamline processes, optimizing for efficiency and positive experience.
– Lead end-to-end planning and execution of executive offsites and strategic team gatherings, including budgeting, venue sourcing, agenda creation, and stakeholder coordination.

*Fully remote; Mon-Fri/9-5 (comfortable working across time zones)
**Computer will be provided