Client Overview: Our client is a global hedge fund that invests across public and private markets. They seeking a highly organized and detail-oriented Executive Assistant to support the Head of Capital Markets.
Role Overview: A successful candidate will demonstrate sound judgment across a variety of situations while maintaining excellent communication and organizational abilities. This individual should be comfortable working autonomously in a fast-paced environment, managing multiple responsibilities, and handling sensitive information with the highest level of discretion.
Executive Assistant Responsibilities:
- Oversee a dynamic and complex calendar while ensuring the Head of Capital Markets remains informed of upcoming meetings, priorities, and obligations
- Coordinate detailed domestic and international travel arrangements, including itineraries, meeting schedules, and preparation of materials for business trips
- Adhere to internal procedures and policies, including travel coordination and expense management, while partnering with Compliance to secure necessary approvals
- Anticipate scheduling conflicts or logistical challenges and address them proactively to ensure projects and commitments are completed within tight timelines
- Plan and coordinate team events, including internal gatherings, social activities, and group outings
Executive Assistant Qualifications:
- 5 years experience providing administrative support to senior executives
- Exceptional organizational and time-management abilities with strong attention to detail and the capacity to manage multiple priorities simultaneously
- Excellent interpersonal skills with the ability to build effective relationships across teams
- Strong written and verbal communication capabilities
- Self-starter with a proactive mindset and sound problem-solving and decision-making skills
- Demonstrated ability to manage confidential information with professionalism and discretion
- Strong commitment to delivering high-quality client service
- Experience supporting stakeholders across global offices or working within an international organization
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), as well as tools such as Adobe Acrobat and Zoom
- Dedication to maintaining the highest standards of integrity and professionalism
