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Executive Assistant (St. Petersbug, Florida)

Job title: Executive Assistant (St. Petersbug, Florida)
Contract type: Freelance
Location: St. Petersburg
Industry: Beauty
Remote: No
Salary: $39.00hr
Reference: 449951
Contact name: Amelia Bitton

Job description

Our client is one of the largest salon and beauty supply distributors of professional beauty products. This role is hybrid and requires three days a week in the office in St Petersburg, FL.

Role Overview: The Executive Assistant II will provide advanced and complex support for all activities of the President and the SVP. 

Executive Assistant Responsibilities:
  • Manage daily schedules/calendars, schedule complex meetings and conference calls.
  • Exercise discretion, confidentiality and independent judgment when handling day-to-day issues.
  • Research, compile, prepare, and edit PowerPoint presentations and Excel data documents
  • Draft, submit and compile information for key meetings and corporate requests.
  • Schedule domestic and international travel, car service and hotel reservations, and monitor all changes
  • Organize, prepare, and submit time and expense reports
  • Establish and maintain organization of correspondence, documents, and business records
  • Manage budgets for such things as events, annual conferences, supplies.
  • Create and manage PO’s.
  • Coordinate Special Projects under direction of designated Executives
Executive Assistant Qualifications:
  • 4-7 years of experience providing administrative support to senior or C-level executives
  • Bachelor’s degree or equivalent work experience preferred
  • High level of professionalism and sound judgment in dealing with all levels of an organization.
  • Budget management experience
  • Highly resourceful, resilient, and flexible
  • Advanced proficiency in Microsoft applications including PowerPoint, Word, and Excel
  • Must be able to assist with physical set up of event spaces, conference rooms, etc.
  • Ability to travel up to 25% based on business needs.
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