Finance Manager
Location: New York, NY (HYBRID) Employment Type: Full-Time
Fashion & Retail Industry Finance Experience is a MUST HAVE
A fast-growing, European international fashion and retail group is seeking a hands-on, detail-oriented US Administration & Finance Manager to support its US Head Office. This role is ideal for someone who thrives in an operational environment, enjoys working cross-functionally, and is motivated by keeping processes organized, compliant, and running efficiently in a dynamic setting.
About the Role
Reporting to the President, Americas (with a dotted line to the global CFO), you will oversee day-to-day administrative and finance-related operations. You will provide first-level financial controlling support, coordinate with global stakeholders, and ensure smooth office management for the US organization.
Key Responsibilities
- Provide first-level controlling support to local leadership for store and office expenses.
- Track, review, and follow up on invoices and expense documentation.
- Support invoice processing and payment coordination in collaboration with the central Finance team.
- Assist with cost tracking, sales planning, forecasting, and budget follow-ups as needed.
- Under direction of Group Accounting, manage US entity tax obligations (filings, documentation, and communications with authorities).
- Handle day-to-day banking operations under the supervision of Group Treasury.
- Act as a key point of contact between the US Head Office, Finance, HR, and global teams.
- Support audits, tax-related requests, and compliance documentation across regions.
- Ensure administrative and finance processes align with internal policies and local regulations.
- Maintain accurate records and documentation for administrative and finance activities.
- Prepare reports, summaries, and reconciliations for local leadership and global Finance.
- Support month-end activities and ad-hoc operational/finance-related projects.
- Oversee business compliance for retail and commercial operations (legal docs, insurance, permits, business plans).
- Manage day-to-day operations of the US Head Office, including mail handling and vendor coordination.
- Maintain office supplies, records, and general administrative documentation.
- Support general administrative matters for the US entity.
Qualifications
- Bachelor’s degree in Business Administration, Finance, Accounting, Operations, or a related field.
- 5+ years of experience in an administrative, finance, or operations support role.
- Experience in a corporate or multi-entity environment is a plus.
- Exposure to payroll, invoicing, expense management, or basic controlling is preferred.
- Strong organizational skills with high attention to detail.
- Ability to handle sensitive and confidential information with discretion.
- Proactive, reliable, and able to work independently.
- Comfortable in a fast-paced, operational environment.
- Strong communication and stakeholder management skills.
- Proficiency in Excel and Google Workspace; experience with finance or ERP systems is a plus.
- Fluency in English; additional languages are a plus.
