Freelance Accounts Payable Specialist
Type: Freelance
Duration: 12 months, potential to extend
Location: Hybrid in Newark, NJ
Pay: $40-55/hour DOE
Client Overview: Our client is a digital service that provides access to audio content you can listen to anytime.
Role Overview: Our client is seeking a Freelance Finance Manager with a strong Accounts Payable background. This role will act as a primary point of contact for AP-related matters, managing invoice lifecycles, coordinating with vendors, and partnering with internal stakeholders.
Fluency in German is a strong plus, but not required.
Accounts Payable Specialist Responsibilities:
- Serve as a primary AP point of contact for the German market, managing inquiries from vendors and internal stakeholders.
- Oversee the full lifecycle of invoices: receipt, verification, coding, approvals, posting, and payment.
- Ensure timely and accurate processing of invoices in alignment with AP policies, deadlines, and SLAs.
- Use Workday or a similar ERP system to track, validate, and reconcile AP transactions (Workday experience preferred but not required).
- Leverage Microsoft Excel for daily AP work, including VLOOKUP, sorting, simple SUM and formulas, and data validation for invoice and vendor reporting.
- Monitor and resolve invoice discrepancies, payment issues, and vendor disputes, escalating as needed.
- Draft clear, professional written communication to suppliers and internal partners, ensuring issues and resolutions are well documented.
- Support month-end and quarter-end processes related to AP, including reconciliations and reporting.
- Maintain strong attention to detail while managing multiple concurrent priorities and tight deadlines.
- Contribute to process improvements within AP, identifying efficiencies and helping standardize best practices.
Accounts Payable Specialist Qualifications:
- 2–4 years of hands-on experience in Accounts Payable or a closely related finance function.
- Solid understanding of the end-to-end lifecycle of an invoice and AP best practices.
- Proficiency in Microsoft Office, particularly Excel (including VLOOKUP, sorting, simple SUM and formulas)
- Experience with Workday or another major ERP system is preferred; open to candidates without Workday who bring strong AP experience.
- Strong written communication skills, with the ability to craft professional, clear responses to suppliers and stakeholders.
- Ability to manage time effectively, handle multiple priorities, and meet strict AP deadlines.
- High level of accuracy and attention to detail in all financial and data-related work.
- Bilingual capabilities with German language skills are a plus; English is required.
