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Freelance Administrative/ Events Management Assistant

Job title: Freelance Administrative/ Events Management Assistant
Contract type: Freelance
Location: New York
Industry:
Remote: No
Salary: 30-33hr DOE
Reference: 432376
Contact name: Amelia Bitton
Job Published: January 01, 1970

Job description

Our Client is a well- known beauty and haircare brand

Role Overview: Manager is looking for a candidate with extensive experience in event management, production, and planning. This person must be comfortable with Excel, and have strong administrative skills.

Responsibilities:
  • Program Prep & Delivery
    • Webinars and online programs:
    • Provide tech support to facilitators and participants during online webinars 
  • In person programs:
    • Secure training space: conference rooms onsite, venue sourcing offsite
    • Organize printed materials, collecting information from speakers, learning providers, and team members as needed. Send briefs into creative agency or use team templates
  • If not using an agency, organize printing and shipping of materials to program location
    • Organize and ship program prizes
    • Take attendance to be inputted into Learning Management System
    • Act as primary point of contact with event sourcing agency and venue
    • Advise on program vision, catering, dietary restrictions, participant accommodations, room layouts, participant lists, AV requirements, printed materials, branding and supplies/materials
    • Oversee set up and break down of programs, with support of team when needed
    • Organize post-program networking events
  • Communication
    • Send enrollment/confirmation emails to employees from corporate email
    • Send participant and speaker calendar holds for all programs
    • Keep program calendars up to date
    • Send program information to Learning Excellence team to post on internal network
    • Send post-program emails to participants, including survey reminders
  • Vendor Management
    • Research vendors
    • Track all expenses incurred for program logistics in budget file
    • Attend kick-off meetings and logistical prep meetings with external learning providers
  • Data & Analytics
    • Input attendance metrics in program file
    • Pull custom reports as needed
    • Collect participant feedback to inform future program updates/design
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