We are seeking a passionate and results-driven Freelance Event Producer to join our dynamic team on a freelance basis. This role is ideal for an experienced professional who thrives in fast-paced environments and is dedicated to delivering unforgettable event experiences. The Event Producer will be responsible for overseeing the entire lifecycle of events, from conceptualization and planning through flawless execution and post-event evaluation, with a strong focus on operational logistics and client satisfaction.Key Responsibilities
- Collaborate with clients, stakeholders, and internal teams to understand event objectives, support pitches, and translate visions into actionable plans.
- Lead the planning and execution of diverse events including experiential activations, corporate functions, and social gatherings.
- Manage all aspects of event logistics—venue selection, vendor coordination, staffing, budgeting, timeline management, permits, and compliance.
- Oversee project management tasks such as tracking deliverables, maintaining budgets, and identifying cost-saving opportunities.
- Create comprehensive event plans with detailed timelines and clear task assignments for team members.
- Direct pre-production and onsite event staff, ensuring seamless delegation and efficient execution under tight deadlines.
- Troubleshoot unforeseen challenges during events with creative problem-solving and composure.
- Conduct post-event evaluations to measure success against goals; gather feedback from clients and teams for continuous improvement.
- Cultivate and maintain strong relationships with clients, venues, suppliers, and partners.
Qualifications
- Proven experience as an Event Producer or in a similar event management role.
- Exceptional organizational skills with acute attention to detail.
- Strong negotiating skills with experience in risk management and contract administration.
- Excellent communication and interpersonal abilities; approachable demeanor under pressure.
- Ability to multitask effectively in a fast-paced environment while maintaining high standards.
- Creative thinker who is resourceful and solution-oriented; collaborative team player.
- High level of discretion and professionalism when handling sensitive information.
- Flexible schedule—availability for evenings, weekends, travel as required by event schedules.
Preferred Skills
- A strong portfolio showcasing previous event production work and sense of style.
- Knowledge of industry trends, best practices, emerging technologies in event production.
- Proficiency with event planning software/tools and project management platforms.
- Bachelor’s degree in Event Management, Hospitality, Marketing or related field preferred.
Essential Soft Skills
- Delightfully approachable with high emotional intelligence; inspires trust among team members.
- Proactively organized with a “take-care-of-it-now” mentality; meets deadlines consistently.
- A strategic thinker who brings business development ideas to the table.
- Able to juggle multiple projects simultaneously while thriving under pressure.
- Holds themselves—and others—to high standards of excellence in execution and service delivery.
Location: Miami, FL
