This is a hands-on, execution-focused HR Generalist role with a strong emphasis on administrative excellence, documentation, and data integrity. You will support and work closely with a tight-knit HR team operating at a very fast pace.
The role is ideal for someone who is:
- Exceptionally strong in Word, Excel, and PowerPoint
- Highly organized and detail-obsessed
- Comfortable working with senior/executive stakeholders
- Open to a demanding, “all hands on deck” environment
Work Schedule & Onsite Expectations
- Full-time hours; 9:00 a.m. – 6:00 p.m. onsite in Beverly Hills
- Professional, buttoned-up office environment and attire
Key Responsibilities
HR Administration & Documentation
- Own high-volume, detail-oriented administrative work across HR
- Update and maintain HR documents, org charts, templates, and forms to reflect current structures
- Create, edit, and format complex documents and presentations in Word, Excel, and PowerPoint
- Maintain trackers, logs, and master files with strong attention to accuracy and version control
- Support onboarding and offboarding activities
Business Travel & Expense Support
- Provide administrative support for business travel management
- Reconcile travel-related expenses and maintain organized documentation and trackers
- Coordinate with external travel partners as systems are implemented
- Assist with implementing and maintaining new travel processes and tools over time
HR Operations & Systems Support
- Support the HR team with data pulling, reporting, and file preparation
- Assist with exporting data from existing HRIS into future systems and templates
- Help maintain spreadsheets and dashboards related to benefits, headcount, and HR projects
- Leverage AI tools where appropriate (for example, document drafting, summarization, data cleanup) to drive efficiency
Who You’ll Work With
- Report directly to the VP of HR
- Collaborate closely with a long-tenured HR team
Required Qualifications
- Advanced proficiency in:
- Microsoft Excel (complex spreadsheets, formulas, data manipulation, reporting)
- Microsoft Word (templates, mail merges, formatting, professional business documents)
- Microsoft PowerPoint (executive-ready decks, graphics, formatting)
- Demonstrated experience in a professional setting
- Strong administrative background with impeccable attention to detail and organization
- Excellent written and verbal communication skills with a polished, professional presence
- Ability to manage sensitive and confidential information with discretion
- Comfort working in a fast-paced, high-workload environment and taking initiative to “roll up your sleeves”
Preferred Qualifications
- Experience in an HR Generalist, HR Coordinator, or HR Admin role
- Familiarity with Workday or similar HRIS platforms
- Experience reconciling travel or expense reports in a corporate environment
- Demonstrated use of AI tools to streamline administrative or document-heavy work
