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HR / People Operations Coordinator

Job title: HR / People Operations Coordinator
Contract type: Full-time
Location: Tustin
Industry: Data
Remote: No
Reference: 436776
Contact name: Anique Stemmer
Job Published: January 01, 1970

Job description

Our client, a health/wellness company, is looking for a stellar HR Coordinator / Admin Assistant to join their team!

The role is direct hire and full time.

The role is hybrid based in Tustin, 50% on site and 50% remote.


About The Position

Our client is looking for an experienced and highly motivated people operations person to join our HR team and help organize our HR & onboarding workflow. You will provide administrative support to the VP and executive/HR team as needed. The individual in this role will handle and provide support for various HR programs within the growing organization.

This role is 50% remote / 50% in-office and will report to the Vice President.


What you’ll do:

? Oversee and manage documents & activities relating to improving employee engagement & building a great virtual/hybrid remote culture

? Serve as initial point of contact for HR inquiries and route for answers & escalation as needed

? Create and maintain employee files and overall HR system/documentation, ensuring the integrity and confidentiality of all data and files

? Effectively onboard new hires and manage new hire orientations

? Process & oversee all team member quarterly & annual reviews

? Manage all office admin/IT related duties for the Irvine headquarters

? Organize events and book travel plans for team members

? Plan team building activities, lunches and other bonding activities

? Build strong relationships with all team members of our small company (~50 total team members worldwide) to strengthen team culture & bonding

? Conduct employee satisfaction surveys and provide reporting/suggestions for improvement

? Research and assist in implementation of new HR or performance tracking application (e.g. 15Five)

? Assist in recruiting processes to integrate with positive HR experience and culture fit of candidates

? Assist in executive/administrative assistant tasks as assigned by executive team

? Assist Marketing & Operations team with tasks as assigned


The ideal candidate:

? Associate’s Degree or equivalent work experience

? 1-2 years experience working in HR or Office Administration

? Excellent interpersonal and communication skills and high energy

? Proven track record of hosting effective company events & socials

? Highly proficient in Google Suite (including Docs, Sheets & Slides)

? Experience managing and maintaining onboarding and culture docs

? Strong attention to detail

? Experience tying in the company core values with culture/processes

? Experience making HR/Event flyers (e.g. Canva)

? Understanding of the importance of accuracy and integrity of all HR data

? A highly organized, flexible, and good multi-tasker who can meet challenging deadlines

? Aptitude for learning new tools and applications quickly and efficiently

? Ability to work in a fast-paced, high-energy environment with start-up mentality

? Willingness to adapt and grow and learn quickly in role


A Plus For:

? Photoshop or other design experience

? Employee relations / case escalation experience

? Experience with a SMB-level / Enterprise HR system (e.g. Gusto, Workday or ADP)

? Experience with a virtual/hybrid remote company

? Multi-state HR compliance & setup

? Warehouse/OSHA experience

? Experience building career pages/portals online

? Harassment compliance experience

? Experience with company insurance such as General Liability or Workers Compensation


Our Core Values:

? WE THINK BIG - We have a forward-thinking, growth mindset and always consider the big picture in our decisions

? PROACTIVE PROBLEM SOLVER - We use our problem-solving and analytical skills to make data-informed decisions

? WE ARE COMFORTABLE BEING UNCOMFORTABLE - It’s in our nature to be bold and swift in our approach and not be afraid of failing

? OPEN & HONEST COMMUNICATION/FEEDBACK - We communicate and share feedback with each other with radical candor and transparency

? CONTINUOUS LEARNING & IMPROVEMENT - We are always improving the way we work and challenging each other to bring new ways of thinking to the table

? PASSIONATE ABOUT WHAT WE DO - We strive to motivate and empower each other to contribute to a positive team culture


Company Benefits

? Competitive salary, including discretionary performance-based bonuses

? Remote work with flexible schedules

? Vacation Time up to 12 days your first year and 8 Sick Days

? Health Benefits (medical, dental, vision) with fully covered plans

? Fitness Reimbursement – your physical and mental health is super important

? Learning & Development Reimbursement – we really value lifelong learning and personal development

? Paid Parental Leave

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